Meeting Minutes

September 2019 Meeting Minutes

Lake Garda Improvement Association
Board Meeting Minutes: September 10th, 2019
7:00 pm Lake Garda Elementary School

Board Members:
Present: C. Anthony, C Byrne, J. Cragin M. Duchow, L. Gezelman, H. Monnerat, R. St. Pierre, C. Scully, A.J. Singh, B. Simard.

 Absent: N/A

Quorum present? Yes

Proceedings:
· Meeting called to order at 7:01 p.m. by Chair, LG
· Motion by L. Gezelman to approve August minutes. H. Monnerat made a motion to approve the minutes.  Seconded by J. Cragin.  Motion passed.

Treasurer’s Report: There were larger expenses and the lake treatment was costlier than in years past.  This was due to the weed removal and treatment of the lake.

Our CD has matured with an ROI of $4,348.51.  At the recommendation of the treasurer we will reinvest the original $100,000.00 into a new CD and roll the $4,348.51 into the general fund.

Tax Collector’s Report: Collections are up from the last meeting in August and are tracking with this time last year.  The total number of delinquents is at 43.

There are 5 new delinquents who have been turned over to our legal team for collection.

Lake Report: No update.

Old Business:

Encroachment Committee: No update.

Events Committee: The Regatta/Poker Run is this Saturday, September 14 with a rain date of Sunday September 15.  There has been an increase in the number of participants and the event will take place as scheduled.

New Business:

Tree Removal: The tree removal project that was approved in August had additional hanging limbs (widow makers) that were a liability and needed to be.  This added to the cost of the project.

Pine Street Ext/Mountain View Potholes: The President was contacted by a resident about massive potholes and erosion on Pine Street Ext/Mountain View.  A contractor was brought out to assess the project and quoted $7,728.00.  discussion in regards to timing was had.

Motion made by H. Monnerat to approve the project and quote.  Motion seconded by M. Duchow.  Motion passed.

Nominating Committee: 5 primary officer positions are up for voting with all current officers running again.

2 director’s positions are up for election. Submissions have been made with intent to run for open positions.  Members are still able to run for positions and be nominated at the October meeting.

Fee Increase: A conversation to discuss a tax increase was proposed by B. Simard.  Further discussion to be had with the Tax Collector and the Finance Committee.

Lake Street Property: The property on Lake Street has been washing out with heavy rain.  L. Gezelmen will reach out to the homeowners.

Public Comments:

• Question about the calendar on the website being used to keep LGIA Members updated. This will be look into by the Secretary.
• Discussion of putting together a committee to create a plan for weed control/water clean-up for next year. Scully will be researching the bylaws and creation of this committee and will address this at the October meeting.
• Question was asked about adding houses to the association. Per the bylaws, houses further than 500 feet cannot be added.
• Question was asked about stocking the lake with fish. We will not be stocking the lake at this time.
• Rob Fuoco was informed by president L. Gezelmen that effective immediately the group of individuals that come out under his foundation are not to do any work on LGIA property until further notice. Work can continue on his personal property.

Meeting adjourned: Motion to adjourn at 7:58 pm by J. Cragin.  Seconded C. Anthony. Motion Passed.

Next Meeting: 7:00 pm October 8th, 2019 at Lake Garda Elementary School.

Respectively submitted,

Chip Anthony, Secretary

August 2019 Meeting Minutes

Microsoft Word – LGIA Board Meeting Minutes August 2019.docx

Board Members:

Present: C. Anthony, C Byrne, J. Cragin M. Duchow, L. Gezelman, H. Monnerat, R. St. Pierre, C. Scully, B. Simard.

Absent: A.J. Singh Quorum present? Yes

Proceedings:

· Meeting called to order at 7:01 p.m. by Chair, LG
· Motion by L. Gezelman to approve July minutes. Motion passed.

Items for New Business: N/A

Treasurer’s Report: Discussion about what to do with the $100,000.00 in our CD that is coming to the end of it’s term. The recommendation by the treasurer (not present) was to roll the money into a new CD. R. St. Pierre made a motion to approve this. Seconded by J. Cragin. Motion passed.

Tax Collector’s Report: Collections are up from the last meeting in July and are even with this time last year.

There was a decrease in properties by one because of the land at 9 Pond street being divided into two properties as opposed to three which was previously thought. Liens will be applied to the properties next week.

Lake Report: No update. Old Business:

School Street Drainage: The drainage and fencing are completed at the cost of $48,056.85. This money came from old debt collected in the amount of $60,000.00 and named in the budget for maintenance of the roads that was previously discussed at the June and July meetings.

Encroachment Committee: No update.

Events Committee: The date for the Regatta/Poker Run was postponed due to the condition of the lake. It has been rescheduled to Saturday, September 14 with a rain date of Sunday September 15.

New Business:

Tree Removal: Three trees are down in the lake. McLellan Tree Service came out to asses what it would take to remove the trees and come up with the most economical solution. The brush will be chipped up and added to the walking trails. The trees will then be logged and then placed in a position that does not interfere with the trails and left as a money saving measure. The quote for the entire job was $2,900.00. H. Monnerat made a motion to approve this project. C. Anthony seconded. Motion passed.

A tree on Lakeview is dead and is leaning over power lines, quote to take it down was for $350. Motion made by J Cragin to remove the tree. Motion passed.

Brush Removal: There are several places where brush needs to be removed around the lake. The quote was for $700.00 for cutting back and removal. Motion made by C. Anthony to approve this project. Seconded by J. Cragin. Motion Passed.

Further research will be done about spraying these sections in the future to prevent further growth.

Lake Cleaning: With research from members the cost of lake cleanup and weed removal with a special eco-friendly motorboat was found to cost $2,200.00 per day. This number is tax free as it is all labor. There is a potential that this project could take two days.

In addition, there will need to be removal of the weeds deposited on the shore which has been quoted at $750.00. H. Monnerat made a motion to approve up to $6000.00 for this project. C. Anthony seconded. Motion passed.

Public Comments:

• Discussion about weed control in the future, L. Gezelman will do research on it, so we can get ahead of the weed problem.
• Discussion about the 3 types of meeting and rules to have them. C. Scully will look into that.
• Discussion about the web site out of date and getting it up to date from now forward. Will be looked into and necessary changes made.

Meeting adjourned: Motion to adjourn at 7:58 pm by J. Cragin. Motion Passed.

Next Meeting: 7:00 pm September 13th, 2019 at Lake Garda Elementary School.

Respectively submitted,

Chip Anthony, Secretary

July 2019 Meeting Minutes

Lake Garda Improvement Association
Board Meeting Minutes: July 9th, 2019
7:00 pm Battistoni Beach

Board Members: 
Present: C. Anthony, C Byrne, M. Duchow, L. Gezelman, H. Monnerat, C. Scully, B. Simard

Absent: J. Cragin, R. St. Pierre, A.J. Singh
Quorum present? Yes

Proceedings:
· Meeting called to order at 7:04 p.m. by Chair, LG
· Motion by L. Gezelman to approve May minutes with minor spelling corrections.  Motion     passed.

· Motion by L. Gezelman to approve June minutes.  Motion passed

Items for New Business:

• Removal of dead trees around the lake was discussed.  L.Gezelman will be looking into this.
• Discussion of potentially sending out a letter to lakefront properties to remove dead trees.

Treasurer’s Report: Property taxes were paid out to the Farmington Tax Collector ($3,318.65) and the Burlington Tax Collector ($3,525.06).

A conversation was had at both the June and July meetings why the old debt collected in the amount of $60,000.00 and named in the budget for maintenance of the roads is not in the monthly report.  Further clarification is needed.

Tax Collector’s Report: Collections of Member taxes are slower than the previous year.  Currently we are at a delinquency rate of about 20%.

Lake Report: No update.

Old Business:

School Street Drainage: The deposit check for the fencing is ready to be sent out.  The remaining two thirds of the balance will be paid upon completion of the project.

Encroachment Committee: No update.

Events Committee: The date for the Regatta/Poker Run was set for Saturday August 10^th from 11:00am-2:00pm.

New Business:

New Signs: The new signs with the rules are up at all 3 beaches. H. Monerat made a motion to pay up to $500.00 for new LGIA Neighborhood signs.  Motion passed.

Forms to be filed: The M-1, M-20-A will need to be filed.  L. Gezelman will follow up with A.J. Singh.

Bridge: The bridge on the 8 acres is in need of repair and was estimated at $600.00 in materials.  It is 20 years old. L. Gezelman will be handling the project.

Nomination Committee: We are looking to fill two Director positions for the upcoming election. One candidate must be from Unionville and the other may be from either Burlington or Unionville.

Fencing/Barriers at Battistoni Beach: Several different types of fencing were suggested.  The movement of existing boulders and the addition of new boulders was suggested and met with consensus.

Dogs Barking: Dogs barking in various neighborhoods was discussed.  We would like to invite an animal control officer to attend a LGIA Board Meeting and present suggestions.

Public Comments:

• Lake Garda residents had questions about the Lake treatment plan and specifically how and when it has been treated.  One resident will be researching quotes for companies to remove dead weeds on the surface.

Meeting adjourned: Motion to adjourn at 8:19 pm by C. Scully, seconded by M. Duchow

Next Meeting: 7:00 pm August 13, 2019 at Children’s Beach

Respectively submitted,

Chip Anthony, Secretary